Who is this article for?

Administrators who need to understand how radioactive materials are managed throughout their full lifecycle.

Administrator permissions are required.

This article provides an overview of how radioactive materials are tracked, managed, and documented from acquisition through final disposal.

1. Overview

The system supports organizations in tracking and managing radioactive materials across their entire lifecycle. It provides visibility into inventory, usage, permits, inspections, and compliance documentation to ensure materials remain controlled and properly recorded.

It supports a cradle‑to‑grave workflow, beginning with acquisition and continuing through use, transfer, decay, and waste disposal. All activity updates automatically adjust inventory totals and permit balances to maintain accurate records for audits and regulatory reviews.

2. Core capabilities

The system allows administrators and authorized users to:

• Manage radioactive material inventory by isotope, activity, and location.
• Assign materials to permits, principal investigators, or authorized users.
• Track material usage, decay, transfers, and waste disposal.
• Configure storage locations, containers, and waste types.
• Maintain compliance with license limits and regulatory requirements.
• Generate reports for internal reviews, inspections, and regulatory agencies.

All activity updates automatically adjust inventory and permit allotments to ensure accurate tracking at all times.

3. Administrative configuration

System administrators configure the module through data management tools and settings. Common setup tasks include:

• Defining isotopes, units of measure, and decay rules.
• Configuring storage locations such as labs, vaults, or job sites.
• Creating waste container types and disposal workflows.
• Assigning user roles and access permissions.
• Setting license limits and compliance thresholds.

Proper configuration ensures users can follow standardized workflows while maintaining regulatory compliance.

4. Reporting and compliance

The reporting tools allow administrators to:

• Monitor current inventory and activity levels.
• Review usage and disposal history.
• Validate permit compliance and license limits.
• Support inspections and audits with accurate documentation.

Reports can be filtered by site, permit, isotope, date range, or user to quickly answer regulator and leadership questions.

5. Example use cases by industry

5.1. Academia

A university safety office tracks isotopes assigned to faculty labs, monitors student usage, and generates inspection reports for state regulators.

5.2. Manufacturing

A manufacturing facility manages sealed sources on production equipment and ensures activity levels remain within licensed limits.

5.3. Construction

A construction firm tracks portable gauges across job sites, documenting transfers, storage locations, and return dates for compliance.

5.4. Industrial and research facilities

A research lab manages multiple permits and disposal workflows, ensuring radioactive waste is logged and removed from active inventory.

These workflows reduce manual tracking, improve audit readiness, and help safety teams maintain full control and documentation of radioactive materials.

6. Cradle‑to‑grave radioactive material management

The system supports a complete cradle‑to‑grave process for radioactive materials, allowing administrators to manage permits, orders, usage, and waste disposal within a single connected workflow. From the moment material is ordered under an approved permit, through active use and decay, to final waste disposition, each step is tracked and recorded. This ensures inventory accuracy, automatic permit balance adjustments, and clear documentation for compliance and reporting.