Creating a new catalog entry

Who is this article for?
Administrators who want to learn to create a new catalog entry.
Administrator permissions are required.

This article explains how to add a new chemical product to the catalog by completing the New Catalog Entry form.

1. Accessing the catalog

To access the catalog, follow these steps:

Go to Data Manager, then select Catalog, then choose Add to Catalog.
Complete the New Catalog Entry form with the required information.

The following fields are available when adding a new chemical product:

Field	Description / Instructions	Examples / Options
Manufacturer	Select from the existing list or create a new entry.	e.g., Sigma-Aldrich
Product Name	Enter the common name of the chemical product.	e.g., Acetone
Part / Model Number	Enter the manufacturer's product number and package size.	e.g., 67-64-1, 500 mL
Search	Link to an existing Chemical Profile to automatically populate hazard, storage, and regulatory data (required for automatic hazard data population).	—
Physical Form	Select the physical state of the product.	Options: Solid, Liquid, Gas, Sealed Source
Quantity	Enter the volume or mass of the container.	e.g., 1 L
Price	Optionally enter the cost of the product for budget tracking.	—
External Website Link	Enter the URL for the manufacturer's product page.	e.g., https://www.sigmaaldrich.com/...
Status	Define catalog availability.	Options: Active, Discontinued, Deleted (only Active is selectable during inventory add)
Is This Catalog Restricted?	Select Yes or No to trigger automated alerts when product quantity limits are exceeded (for regulated or sensitive materials).	Options: Yes, No

Specialized fields for biological products (e.g., anti-species, CD markers, fluorophores, clones) can be enabled for antibody tracking.

To enable antibody data fields, follow these steps:

Go to Edit Settings, then select Chemical Inventory, then choose Antibody Data Fields.
Set the value to True.