Who is this article for?

Administrators who want to learn to schedule staff change notifications.

Administrator permissions are required.

The Schedule Staff Change Notification is a client-specific feature that sends an automated email alert to system administrators when a chemical owner is approaching termination, including a list of all chemicals currently assigned to that owner.

1. Configuring the notification

To enable the Schedule Staff Change Notification, follow these steps:

1. Navigate to Edit Settings.
2. Select Chemical Inventory.
3. Select Schedule Staff Change Notification.
4. Set the option to Yes.
5. Enter the number of days prior to the termination date that the email should be sent.

2. Understanding how the feature works

Once configured, the system automatically manages the notification process:

• The termination date is populated through a User API integration, which adds this data point to each user's profile
• The system automatically sends the notification email to designated system administrators based on the timeline entered in settings
• The email includes a detailed list of containers belonging to the soon-to-be-terminated chemical owner

3. Managing the feature effectively

Note: This feature is client-specific and may not be available in all implementations.

To ensure the feature functions correctly:

• Ensure the User API integration is properly configured so that termination dates are consistently updated in user profiles
• Using this notification reduces the risk of orphaned chemical containers and supports smooth inventory transitions during staff turnover