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Creating and managing storage codes
Who is this article for?
Administrators who want to learn create and manage storage codes.
Administrator permissions are required.
Storage codes help you standardise how chemicals are grouped and labelled across all sites, ensuring regulatory compliance and inspection readiness.
1. Understanding storage codes
Storage codes provide a consistent method for categorising and tracking chemical storage locations. They align with regulatory requirements such as NFPA or GHS hazard classifications, making it easier to maintain compliance and prepare for inspections.
| Key Benefit | Description |
|---|---|
| Regulatory Compliance | Aligns storage practices with fire, chemical, and environmental regulations |
| Data Consistency | Standardises how chemicals are grouped and labelled across all sites |
| Inspection Readiness | Simplifies lab or facility walk-throughs by visually grouping hazards |
| Audit Traceability | Maintains a consistent record of how and where chemicals are stored |
2. Adding a new storage code
To add a new storage code, follow these steps:
- Go to Edit Settings.
- Select Chemical Settings.
- Choose Storage Codes.
- Click Add New Storage Code.
- Enter a Code and Description (for example, FLAM for Flammable Liquids).
- Click Add to save.
3. Editing an existing storage code
To edit an existing storage code, follow these steps:
- Locate the code you want to modify.
- Click the Edit icon.
- In the Edit Storage Code window, update the Code or Description as needed.
- Mark the code as Inactive to hide it from new entries, or Archive the code to flag it for deletion.
- Click Save to confirm your changes.
Tip: Inactivating a code preserves historical data for previously tagged containers whilst keeping future selections clean and current.
4. Following best practices
To maintain effective storage code management, consider these recommendations:
- Establish clear naming conventions: Use short, descriptive codes (for example, FLAM, CORR, OXID) that are easily recognisable on labels.
- Link codes to hazard categories: Align storage codes with NFPA or GHS hazard classifications to ensure regulatory consistency.
- Review codes annually: Remove or archive codes that are no longer relevant, especially after lab relocations or process changes.
- Limit edit access thoughtfully: Grant edit permissions to a small group of trained users to avoid misclassification.
- Coordinate with EHS or fire safety teams: Ensure codes align with approved storage matrices and emergency response plans.