Who is this article for?

Administrators who want to learn how to use regulation codes.

Administrator permissions are required.

The Regulation Codes feature in the Chemical Management System (CMS) allows administrators to tag chemicals with identifiers tied to specific compliance requirements, providing quick visual cues to identify substances requiring special handling, oversight, or reporting.

1. Understanding regulation codes

Regulation Codes can represent local, state, federal, or institutional regulations. They integrate with other CMS configurations—such as Chemicals of Concern lists, approval workflows, and automated hazard reporting—to keep compliance processes connected and efficient.

2. Understanding the benefits

Regulation Codes provide several key advantages:

• Compliance Tracking – Instantly identify chemicals that trigger specific regulatory requirements or approval processes
• Process Automation – Use Regulation Codes to drive automated rules for reporting, storage restrictions, or review workflows
• Standardisation – Maintain consistent tagging across the organisation to reduce entry errors and improve data accuracy
• Operational Awareness – Give staff, lab managers, and auditors immediate visibility into regulated or restricted materials

3. Enabling regulation codes

To activate the ability to assign and manage Regulation Codes within the chemical inventory, follow these steps:

1. Go to Edit Settings.
2. Select Chemical Inventory.
3. Set Show Regulation Code to True.

Once enabled, Regulation Codes can be linked directly to Chemical Profiles, allowing them to appear automatically whenever those chemicals are added to inventory.

Note: Linking Regulation Codes at the Profile level ensures consistency across all inventories where the same substance appears.